Enhancing the Proposal Submission Process by Developing Procedures for the Engineering Departmental Pre-Award Administrator: A Study at a Top Ten Public University
Wood, Michael C.
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The field of research administration is an ever-changing environment, requiring individuals within this profession to remain pro-active. For those responsible for pre-award functions, the proposal preparation and submission process can be very involved, with varying requirements dependent upon the sponsor being submitted to. Although every pre-award administrator will develop processes and procedures to support the production of quality proposals, the engineering departmental pre-award administrator is often faced with complex requirements. To enhance the proposal submission process for the engineering departmental pre-award administrator, this capstone project provides data utilized to support the following recommendations by the author: Development of a Proposal Handbook, Creation of a Quality Assurance Group, Creation of a Pre-award Support Group, Establishment of Cross-training for Division of Sponsored Programs (DSP) Staff and College of Engineering (COE) pre-award Administrators (PAs), and Uniformity across departments. The establishment of a pre-award handbook will not only provide basic information for COE PAs but also additional tools and resources that can be utilized by each PA. These recommendations are derived from feedback obtained via surveys conducted at the University of Florida and the personal experiences of the author. By creating tools and resources that are tailored to the unique needs of the engineering departmental PA, the quality and efficiency of proposal submissions will increase and the needs of faculty and requirements of sponsors will not only be met, but exceeded.